Richelle Lugtu
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Built around your industry, not a template

One place for every client file, not scattered everywhere.

No more chasing documents across email threads, shared drives and paper folders. This is a preview of the dashboard architecture itself — client records, ownership structure, workflow approvals and reporting, all in one screen your whole team can trust. It's shown here with one example industry; the same system gets rebuilt around whatever your business actually does.

See it on a real call Explore what's inside ↓
Fully handed over to you — no vendor lock-in Your data stays yours, always
your-firm-compliance.app
Sample data
Dashboard
Clients
Onboarding
Documents
Reports
Settings
Good morning, JamieThursday, 10 Sep
Active clients
128
Pending review
6
Docs missing
3
Renewals, 30d
14
ABC Trading Pte LtdAnnual return due7 days
XYZ Holdings Pte LtdReview dueOverdue
DEF Logistics Pte LtdApproval pendingAwaiting approver
Client masterfile

Every fact about a client, in one record — not six.

Directors, shareholders, engagement history, documents and the full audit trail sit on one client record. Anyone on your team opens the same file and sees the same, current picture — no more "which version of the spreadsheet is this."

  • Risk rating, status and key dates visible at a glance
  • One search bar finds any client or party in seconds
  • Nothing is ever silently overwritten — every change is logged
clients / meridian-trading
Sample data
MT
ABC Trading Pte Ltd
UEN 2019•••••K · Onboarded 14 Mar 2024
Medium risk
OverviewDocumentsOwnershipEngagementTasksHistory
Entity type
Private limited company
Status
Active
Relationship manager
Jamie Santos
Next review
02 Nov 2026
Ownership & structure

Ownership structures, drawn out automatically.

Add a shareholder once and the structure chart builds itself — including who ultimately owns or controls the company. The same director serving forty other companies is one record, not forty copies quietly drifting apart.

  • Ultimate beneficial owners flagged automatically at your threshold
  • One shared directory — a person or company is never re-typed
  • Exports as a real structure chart your bank will accept
clients / meridian-trading / ownership
Sample data
ABC Trading Pte Ltdthe client
GHI Holdings Ltd65% · BVI
J. Chan35% · Individual
J. ChanUBO · 84% effective
K. Lim16% effective
Onboarding & approvals

Approvals that route themselves — so nothing waits on a reminder email.

A higher-priority or higher-risk case automatically routes for a second sign-off; a straightforward one doesn't sit waiting for one anyway. Your own approval rules, matched to how your team actually works — not a generic checklist.

  • Every case shows exactly what's next, and whose desk it's on
  • Sign-offs are logged with a reason — ready for an audit, any day
  • Configurable by your own admin — no developer needed to change a rule
onboarding / case-0142
Sample data
✓
Initial screening
Completed by Morgan · 3 Sep
✓
Information & document collection
Completed by Morgan · 6 Sep
3
Internal review
Awaiting sign-off — Approver
Action needed
Document tracking

Know what's missing before your client — or a reviewer — asks.

Every document a client needs to provide is tracked as have-or-missing, checked off as it comes in. No opening a folder to find out three things were never actually collected.

  • A missing-documents view across your entire client book
  • Expiring documents flagged ahead of time, not after
  • Checklists that adjust automatically to the type of record — person, company, or other party type
clients / meridian-trading / documents
Sample data
✓
Company Registration Certificate
Verified 14 Mar 2024
On file
✓
List of Directors / Officers
Verified 14 Mar 2024
On file
!
Proof of address — key contact
Requested 2 Sep 2026
Missing
~
ID document — key contact
Expires 18 Oct 2026
Expiring soon
Reporting

A board-ready report in one click, not one afternoon.

Pull a client list, a structure chart or a compliance summary straight from live data — as a real spreadsheet to work with, a clean PDF to file, or a Word document your reviewer can mark up. No re-typing what's already on the record.

  • Structure charts export as real diagrams, not a wall of text
  • Every export dated and versioned, so nothing goes stale unnoticed
  • Save your own presets for the reports you run every month
reports / new
Sample data
ΣExcel
Word
▤PDF
client_register_export.xlsx
128 rows · generated from live data
as of 10 Sep 2026, 09:14
Generate report
Access & security

The sensitive files stay sensitive.

Not everyone needs to see everything. Restricted files — HR matters, contract terms, anything sensitive — are only ever visible to the roles you designate, enforced at the database level, not just hidden behind a menu.

  • Access set per role, and per person where it matters
  • Every access grant and change is itself logged
  • Nothing deleted by a stray click — every removal needs confirmation
settings / access
Sample data
AR
Jamie Santos — Relationship Manager
Standard
PK
Morgan Reyes — Operations Manager
Restricted files
TL
Alex Tan — Director
Full access
🔒 Restricted-file access is enforced on the database itself, not just hidden in the menu.
Why firms make the switch

Less time moving information around. More time actually reviewing it.

This is what a scattered process is quietly costing you — and what a single, purpose-built system gets back.

1 screen
instead of spreadsheets, email threads, and shared drives for one client file
0 re-typing
a party's details are entered once and reused everywhere they appear
100% logged
of status changes and approvals, ready to hand a reviewer without prep
How you receive it

Built for you. Customized to your workflow.

It starts from this same proven design, then gets adjusted to your fields, statuses and approval steps before it's handed to you. Costing and the software it runs on are things we work out together once we understand what you need.

Shaped around your firm

Fields, statuses and approval rules are adjusted to your industry and how your team actually works — not a generic template you have to bend around. Turnaround depends on how far your requirements sit from the standard build.

You review it before it's real

You see and test the actual system on sample data first, and confirm it's right — before your real client records ever go anywhere near it.

Full handover, your own account

At completion, ownership transfers to your own account entirely — no ongoing access is kept on our side. We'll walk you through the hosting and any other software it runs on when we scope your requirements.

Next step

See it built around your own client list.

Everything above is illustrative — built to show the shape of it, not your real files. The real version starts with a short conversation about how your team currently works, and is reviewed by you, on sample data, before anything goes live.

Send a message through Upwork to talk through your requirements — no commitment to see it in action first.